Frequently asked Questions
| 1. || |
Reimbursement of Children Education Allowance (CEA) for 3rd child is
permissible if CEA has not been claimed for 1St and or 2nd
child? As per OM date 2.9.2008 CEA is admissible for two school going children does it mean any two school going children?
Reimbursement of CEA is not permissible for third child even if
reimbursement has not been claimed in respect of first and/or second
child. However, as per OM No.12011/03/2008- Estt.(AL) dated 11.11.2008,
the Children Education Allowance would be admissible for
than two children where as a result of the second child birth results
in birth of twins or multiple children. Further, reimbursement of CEA
for the 3rd child is also admissible in case of failure of sterilization
operation. Such reimbursement is admissible only for the first
child birth after failure of sterilization operation. This point
was further clarified vide O.M. No.12011/16/2009-Allowance) dated
| 2. || |
types of fee are reimbursable? Whether Annual Charges and
Transportation fees are reimbursable? Whether reimbursement towards
purchase of school bag, water bottle, uniform, shoes and stationery is
per OM No.12011/03/2008-Estt.(AL) dated 2.9.2008, tuition fee,
admission fee, laboratory fee, special fee charged for agriculture,
electronics, music or any other subject, fee charged for practical work
under the programme of work experience, fee paid for the use of any aid
or appliances by the child, library fee, games/sports fee and fee for
extra-curricular activities are reimbursable subject to the condition
that the aforementioned fee are charged by the school directly from the
student. No reimbursement is permissible for Annual Charges and
Transportation fees. Besides,
reimbursement for purchase
of one set of text books and notebooks, two sets of uniforms prescribed
by the school in which the child is studying, one pair of shoes, in an
academic year are reimbursable. Uniform include all items of clothing
prescribed for a day, as uniform by the
irrespective of colours/winter/summer/PT uniforms. Reimbursement of
school bags, pens/pencils, water bottle, stationery etc., may not be
allowed. O.M. No.12011/08/2010-Estt.(AL) dated 30.12.2010 and O.M.
No.12011/07(0/2011- Estt.(AL) dated 21.02.2012 refers.
| 3. || Whether CEA has been increased by 25% as a result of enhancement of Dearness |
Allowances beyond 50%?
Department's OM No. 12011/03/ 2008- Estt.(AL) dated 2.9.2008 clearly
indicates that the limits "would be automatically raised by 25% every
time the Dearness Allowance on the revised pay structure goes up by
50%". There is no need for any separate order from this Department to effect enhancement of CEA as a result of increase in DA by 50%. However, O.M. o.12011/01/2011-Estt.(Allowance) dated 4th May, 2011, has been issued to clarify this further. |
| 4. || |
Whether CEA can be claimed for the child for the same class twice?
reimbursement of CEA is not linked to the performance of the child in
his class. Even if a child fails in a particular class, the
reimbursement is permissible. However, if the child is admitted
in the same class in another school, although the child has passed out
of the same class in previous school or in the mid-session, CEA shall
not be reimbursable.
| 5. || |
Whether CEA/Hostel Subsidy is allowed for initial two years of Diploma Courses?
Education Allowance/Hostel Subsidy is allowed for the initial two years
of a diploma/ certificate course from Polytechnic/ITI/ Engineering
College, if the child pursues the course after passing 10th standard and
Government servant has not been granted CEA/Hostel
Subsidy in respect of the child for studies in 11th and 12th standards.
This is further subject to fulfillment of other conditions laid down in
the O.M.No.12011/03/2008-Estt.(AL) dated 2.9.2008 and subsequent
instructions issued from time to time.
| 6. ||What is hostel subsidy? || |
term Hostel Subsidy would mean expenses incurred by the Government
servant if he/she keeps his/her children in a hostel of a residential
school/institution located beyond a distance of 50 kilometers from
| 7. || |
Whether Hostel subsidy is reimbursable irrespective of transfer liability?
Subsidy is reimbursable to all Central Government Employees covered by
the scheme, for keeping their ward in the Hostel of a residential school
away from the station in which the employee is posted or residing irrespective of any transfer liability.
| 8. || |
Hostel subsidy can be reimbursed if the child is staying in a Hostel
which is not part of residential school where he is studying?
Hostel subsidy is reimbursable only in case of child studying in a
residential school and staying in hostel of the said residential school.
| 9. || |
What are the components of hostel subsidy?
Hostel subsidy includes fee charged for boarding,
lodging in addition to fee as mentioned in para 1(e) of OM No. 12011/03/ 2008-Estt.(AL) dated 2.9.2008.
| 10. || |
Whether a Government servant is allowed to get 50% of the total amount subject to the
overall annual ceiling in the first quarter and the remaining amount in third and/or fourth quarter?
Reimbursement of 50% of the entitled amount for
academic year can be allowed in the first and/or second quarter and the
remaining amount can be reimbursed in the third and/or fourth quarter.
The entire entitled amount can also be reimbursed in the last quarter.
However, frontloading of the entire admissible amount is not
permissible. O.M. No.12011/07(i)/2011-
Estt.(AL) dated 21.02.2012 refers.
| 11. || |
Whether any age limit has been prescribed for
reimbursement of CEA in respect of children studying in nursery classes?
There is no minimum age prescribed for reimbursement of CEA in respect of children admitted in nursery classes.
with regard to physically challenged children the minimum age of 5
(five) years was prescribed for disabled children undergoing
nonformal/vocational education. With effect from 21' February, 2012, the
minimum age stipulated as 5 years for disabled children stand removed.
there is no minimum age of child for whom reimbursement is claimed
irrespective of the fact whether the child is disabled or not.
The maximum age for normal child is 20 years and for physically
challenged children the maximum age is 22 years. O.M.
No.12011/07(ii)/2011-Estt.(AL) dated 21.02.2012 refers.
| 12. || |
Whether the school/institution should be recognized?
The school/institution has to be recognized by the
or State Government or UT administration or by University or a
recognized educational authority having jurisdiction over the area where
the institution is situated. This also applies in respect of children
studying in two classes prior to Class-I, i.e., nursery/LKG/UKG,
etc. OM No. 12011/03/ 2008-Estt.(AL) dated
| 13. || |
CEA is payable for the children of Central Government employees and
studying abroad, including children of citizens of
Nepal/Bhutan but working in Government of India, and their children are studying in the
schools in their native place?
CEA is payable for the children of all Central Government employees
including citizens of Nepal and Bhutan, who are employees of Government
of India, and whose children are studying in the native place. However, a
certificate may be obtained from the concerned Indian Mission that the
school is recognized by the educational authority having jurisdiction
over the area where the institution is situated.
| 14. || |
constitutes "Fee" as per para 1(e) of the O.M. dated 2/9/2008 and
whether fee paid for extra-curricular activities to some other institute
and reimbursement of, school bags,
pens/pencils, etc., can be allowed? Is there any item- wise ceiling?
"Fee" shall mean fee paid to the school in which
child is studying, directly by the parents/guardian for the items
mentioned in para 1(e) of the O.M. dated 2/9/2008. Reimbursement of
school bags, pens/pencils, etc., may not be allowed. There is no
item-wise ceiling. O.M. No.12011/07(i)/2011-Estt.(AL) dated 21.02.2012
| 15. || |
reimbursement can be allowed in case the original receipts are
misplaced and duplicate receipts are produced by the Government servant?
Are the original receipts required to be attested/ countersigned/
by the school authorities?
case of misplacement of receipts given by the school/institution
towards charges received from the parents/guardian, reimbursement may be
allowed if the Government servant produces a duplicate receipt, duly
authenticated by the school authorities. Receipts from private parties,
other than the school, if misplaced shall not be entertained, even if a
duplicate receipt is produced. Original receipts from school authorities
need not be attested/ countersigned/rubber stamped by the school
authorities. O.M. No.12011/07(i)/2011-Estt.(AL)
dated 21.02.2012 refers.
| 16. || |
Whether Development Fee/Parents' Contribution charged by the school/institution is reimbursable?
of Development Fee/Parents' Contribution is allowed w.e.f. 21st
February, 2012, vide O.M. No.12011/07(ii)/2011-Estt.(AL) dated
21.02.2012, on pro-rata basis, subject to the condition that the
Government servant will have to certify that the school does not charge
However, in respect of
children studying in Kendriya Vidyalaya, the Vidyalaya Vikas Nidhi is
reimburseable as it forms part of para 1(e) of O.M.
No.12011/3/2008-Estt.(Allowance) dated 2.9.2008. O.M. No.12011/16/2009-
Estt.(Allowances) dated 13.11.2009 refers.
| 17. || Whether reimbursement of fee charged directly by the school for catering to the special |
of the child with disabilities duly certified by the concerned school
authorities, in addition to items mentioned in para 1(e) of O.M.
dated 2.9.2008, is permissible?
of fee charged directly by the school for catering to the special needs
of the child with disabilities duly certified by the concerned school
authorities, in addition to items mentioned in para 1(e) of O.M. dated
2.9.2008, is allowed w.e.f. 21st February, 2012. |